The dataset, pulled November 4, 2026
What 3,659 job listings ask people to do
We read 3,659 Indeed listings across 40 roles and counted which tasks each one asks for. The same 41 tasks repeat across roles: replying to new leads, chasing what is overdue, turning calls into records. Each count says how many of a role's listings name the task.
Download the CSV291 role and task cells, CC BY 4.0: cite “Lemonbrand, AI stole this job listing data, November 4, 2026”.
Method
How the counts were made
Source. Indeed search per role in the US and Canada (indeed.com and ca.indeed.com), through an Apify scraper, on November 4, 2026. Mostly the last 14 days; older listings where a role had too few (the window is shown per role below). Titles were filtered per role and duplicates removed by job key.
Clusters. The responsibilities section of each listing was matched against 7 to 12 task patterns for its role. A listing counts once per task. Count / N is the share of that role's listings that ask for the task at least once.
Shared tasks. The 353 role-specific clusters were mapped by hand to 41 shared tasks. A role is served by a task when at least 20% of its listings ask for it.
Limits. Keyword matching is approximate: read differences under about 10 points as noise. A task a role does but never lists shows as zero, so the counts are a floor. Golf club membership director has N = 17: directional only. We kept the URL, posting date, location and the clusters matched; no names, contacts or description text.
Counts by task
The 41 shared tasks
| # | Task | Roles served | Avg share | Biggest roles |
|---|---|---|---|---|
| 1 | Turn emails and calls into CRM or system records | 27 | 51% | Event Venue Sales Manager 54/64; Church Administrator 73/88; Law Firm Intake Specialist 73/100 |
| 2 | Weekly performance report (client, owner, funder or team) | 16 | 64% | Shopify Store Manager 89/100; Golf Club Membership Director 15/17; Grant Writer 85/100 |
| 3 | Schedule appointments and send confirmations | 16 | 61% | Med Spa Patient Coordinator 51/53; Dealership BDC Rep 79/86; Vet Clinic Receptionist 84/100 |
| 4 | Reply to new inbound leads and inquiries fast | 9 | 80% | Golf Club Membership Director 16/17; Law Firm Intake Specialist 93/100; Apartment Leasing Agent 90/100 |
| 5 | Invoice and chase overdue payments | 13 | 55% | Golf Club Membership Director 15/17; Bookkeeper 90/120; Office Manager 79/108 |
| 6 | Answer routine calls, emails and questions from a knowledge base | 16 | 55% | Influencer Marketing Coordinator 51/60; Account Manager (agency) 73/100; Executive Assistant 83/123 |
| 7 | Track deadlines and deliverables and nudge owners | 10 | 69% | Mortgage Loan Processor 45/50; Influencer Marketing Coordinator 52/60; Account Manager (agency) 86/100 |
| 8 | Check a file for missing documents and chase what is missing | 10 | 67% | Mortgage Loan Processor 49/50; Dealership Title Clerk 79/82; Construction Bid Coordinator 74/80 |
| 9 | Turn a sold deal into the handoff doc (BEO, timeline, job brief) | 11 | 66% | Wedding Venue Coordinator 48/52; Golf Club Membership Director 15/17; Event Venue Sales Manager 54/64 |
| 10 | Follow up leads who have not booked yet | 8 | 70% | Golf Club Membership Director 16/17; Dealership BDC Rep 75/86; Gym Membership Sales Advisor 67/89 |
| 11 | Send status, ETA and running-late updates | 9 | 61% | Mortgage Loan Processor 38/50; Restoration Estimator 37/49; HVAC Dispatcher 58/78 |
| 12 | Triage incoming requests, tickets and complaints | 11 | 62% | Property Manager 100/111; Shopify Store Manager 82/100; Project Manager 80/104 |
| 13 | Request and chase quotes and confirmations from vendors, subs and carriers | 10 | 64% | Mortgage Loan Processor 44/50; Construction Bid Coordinator 65/80; Freight Broker 46/59 |
| 14 | Turn a call or meeting into notes, a brief and actions | 7 | 59% | Recruiter 93/123; Executive Assistant 91/123; Account Manager (agency) 70/100 |
| 15 | Write listings (products, units, homes, jobs) | 6 | 65% | HR Generalist 107/121; Shopify Store Manager 81/100; Apartment Leasing Agent 72/100 |
| 16 | Turn one idea into social posts and web content | 6 | 64% | Social Media Manager 103/108; Marketing Coordinator 110/124; Wedding Venue Coordinator 32/52 |
| 17 | Draft proposals, bids, grants and RFP replies | 5 | 72% | Grant Writer 94/100; Event Venue Sales Manager 46/64; Construction Bid Coordinator 56/80 |
| 18 | Renewal and retention review | 7 | 57% | Golf Club Membership Director 14/17; Customer Success Manager 88/116; Personal Lines Account Manager 62/100 |
| 19 | Screen leads, applicants or cases against criteria | 6 | 65% | Apartment Leasing Agent 81/100; Property Manager 89/111; SDR 97/133 |
| 20 | Build quotes and estimates from notes and price lists | 5 | 73% | Restoration Estimator 47/49; Freight Broker 53/59; Personal Lines Account Manager 68/100 |
| 21 | Month-end close and budget-vs-actual pack | 6 | 60% | Project Manager 81/104; Bookkeeper 89/120; Grant Writer 58/100 |
| 22 | Collect feedback, ask for reviews and referrals | 6 | 59% | Event Venue Sales Manager 54/64; Shopify Store Manager 74/100; Med Spa Patient Coordinator 32/53 |
| 23 | Write the newsletter, bulletin or email campaign | 4 | 69% | Church Administrator 77/88; Shopify Store Manager 78/100; Marketing Coordinator 73/124 |
| 24 | Order parts and supplies and track deliveries | 6 | 56% | Office Manager 69/108; Kitchen Designer 35/55; RV Service Advisor 61/100 |
| 25 | Write personalised outbound sequences | 5 | 65% | SDR 122/133; Influencer Marketing Coordinator 45/60; Freight Broker 43/59 |
| 26 | Research prospects and build target lists | 5 | 64% | Recruiter 108/123; Grant Writer 71/100; Construction Bid Coordinator 56/80 |
| 27 | Onboard new customers, members or hires | 4 | 78% | HR Generalist 110/121; Customer Success Manager 103/116; Golf Club Membership Director 14/17 |
| 28 | Follow up on open quotes, estimates and proposals | 4 | 59% | Kitchen Designer 34/55; Construction Bid Coordinator 47/80; Dental Treatment Coordinator 58/100 |
| 29 | Upsell, cross-sell and win back existing customers | 5 | 53% | Customer Success Manager 75/116; Gym Membership Sales Advisor 53/89; Personal Lines Account Manager 56/100 |
| 30 | First drafts of routine documents and letters | 5 | 51% | Paralegal 91/125; Executive Assistant 71/123; Personal Lines Account Manager 57/100 |
| 31 | Capture invoices, bills and receipts | 3 | 67% | Bookkeeper 100/120; Office Manager 79/108; Executive Assistant 53/123 |
| 32 | Reconcile transactions and post payments | 4 | 57% | Bookkeeper 108/120; Church Administrator 50/88; Dental Treatment Coordinator 55/100 |
| 33 | Verify insurance or coverage and estimate what the customer pays | 3 | 73% | Dental Treatment Coordinator 88/100; Med Spa Patient Coordinator 36/53; Vet Clinic Receptionist 64/100 |
| 34 | Write SOPs, policies and handbooks | 3 | 71% | HR Generalist 103/121; Operations Manager 76/101; Office Manager 58/108 |
| 35 | Write claims, supplements and warranty submissions with evidence | 3 | 56% | Restoration Estimator 41/49; RV Service Advisor 49/100; Personal Lines Account Manager 35/100 |
| 36 | Compliance checks and notices | 5 | 55% | Property Manager 72/111; Operations Manager 63/101; Project Manager 63/104 |
| 37 | Plan the day's dispatch, routes and shifts | 4 | 59% | HVAC Dispatcher 74/78; Truck Dispatcher 74/95; Operations Manager 41/101 |
| 38 | Payroll and benefits prep checks | 3 | 70% | HR Generalist 106/121; Office Manager 67/108; Bookkeeper 71/120 |
| 39 | Summarise and research long documents | 1 | 67% | Paralegal 84/125 |
| 40 | Watch competitors and trends | 2 | 41% | Social Media Manager 57/108; Marketing Coordinator 36/124 |
| 41 | Plan travel and itineraries | 1 | 69% | Executive Assistant 85/123 |
Counts by role
The 40 roles
| Role | Listings (N) | Posted | Most asked task |
|---|---|---|---|
| SDR | 133 | 2026-07-31 to 2026-11-03 | Cold outbound: calls, emails, LinkedIn (121/133) |
| Real Estate Assistant / TC | 129 | 2026-09-29 to 2026-11-04 | Manage transaction files from contract to close (83/129) |
| Paralegal | 125 | 2025-10-23 to 2026-11-04 | Draft legal documents and correspondence (91/125) |
| Marketing Coordinator | 124 | 2026-09-08 to 2026-11-04 | Social media posts and scheduling (94/124) |
| Executive Assistant | 123 | 2026-10-01 to 2026-11-04 | Manage calendars and schedule meetings (103/123) |
| Recruiter | 123 | 2026-09-11 to 2026-11-04 | Source candidates (108/123) |
| HR Generalist | 121 | 2024-08-22 to 2026-11-04 | Recruiting and job postings (107/121) |
| Bookkeeper | 120 | 2026-10-21 to 2026-11-04 | Bank and credit card reconciliations (101/120) |
| Customer Success Manager | 116 | 2026-04-24 to 2026-11-03 | Onboard and implement new customers (97/116) |
| Property Manager | 111 | 2026-10-16 to 2026-11-04 | Maintenance requests and work orders (100/111) |
| Office Manager | 108 | 2026-03-25 to 2026-11-04 | Bookkeeping, AP/AR and invoices (79/108) |
| Social Media Manager | 108 | 2026-10-01 to 2026-11-04 | Create posts, graphics and short video (98/108) |
| Project Manager | 104 | 2026-10-21 to 2026-11-04 | Track budget, costs and forecasts (81/104) |
| Operations Manager | 101 | 2026-10-01 to 2026-11-04 | Improve processes and SOPs (76/101) |
| Account Manager (agency) | 100 | 2018-03-15 to 2026-11-04 | Strategy and recommendations (80/100) |
| Apartment Leasing Agent | 100 | 2026-10-25 to 2026-11-04 | Respond to prospect calls, emails and ILS leads (90/100) |
| Dental Treatment Coordinator | 100 | 2026-10-22 to 2026-11-04 | Schedule appointments and keep the day full (79/100) |
| Grant Writer | 100 | 2026-10-21 to 2026-11-04 | Write proposals and applications (94/100) |
| Law Firm Intake Specialist | 100 | 2026-09-10 to 2026-11-04 | Answer calls and web leads from potential clients (93/100) |
| Personal Lines Account Manager | 100 | 2026-10-22 to 2026-11-03 | Quote new policies across carriers (68/100) |
| RV Service Advisor | 100 | 2026-02-06 to 2026-11-03 | Keep customers updated on repair status (73/100) |
| Shopify Store Manager | 100 | 2026-08-13 to 2026-11-04 | Sales and site analytics reports (89/100) |
| Vet Clinic Receptionist | 100 | 2026-10-26 to 2026-11-04 | Schedule appointments and manage the day (84/100) |
| Truck Dispatcher | 95 | 2026-10-20 to 2026-11-04 | Talk to drivers all day (83/95) |
| Gym Membership Sales Advisor | 89 | 2021-09-12 to 2026-11-04 | Follow up leads and guest passes (67/89) |
| Church Administrator | 88 | 2026-06-30 to 2026-11-03 | Bulletin, newsletter and weekly announcements (77/88) |
| Dealership BDC Rep | 86 | 2026-10-21 to 2026-11-04 | Set sales and service appointments (79/86) |
| Dealership Title Clerk | 82 | 2024-11-15 to 2026-11-04 | Process titles, registrations and tags with the DMV (79/82) |
| Construction Bid Coordinator | 80 | 2024-06-06 to 2026-11-03 | Invite subs and collect sub quotes (65/80) |
| HVAC Dispatcher | 78 | 2024-10-06 to 2026-11-04 | Dispatch and route technicians across the day (74/78) |
| Event Venue Sales Manager | 64 | 2019-03-03 to 2026-11-04 | Respond to event leads and RFPs fast (57/64) |
| Influencer Marketing Coordinator | 60 | 2019-10-24 to 2026-11-04 | Track content, posts and deliverables (52/60) |
| Freight Broker | 59 | 2026-10-13 to 2026-11-04 | Quote rates and build lanes (53/59) |
| Country Club Events Coordinator | 56 | 2025-11-12 to 2026-11-02 | Coordinate kitchen, staff and setup for the day (52/56) |
| Kitchen Designer | 55 | 2026-03-24 to 2026-11-04 | Draw layouts and renderings in 20/20 or CAD (42/55) |
| Med Spa Patient Coordinator | 53 | 2026-10-01 to 2026-11-03 | Book and confirm treatments and consults (51/53) |
| Wedding Venue Coordinator | 52 | 2025-02-25 to 2026-11-04 | Plan timelines and details with couples (48/52) |
| Mortgage Loan Processor | 50 | 2026-10-06 to 2026-11-04 | Review file for completeness and accuracy (49/50) |
| Restoration Estimator | 49 | 2025-10-07 to 2026-11-03 | Write estimates in Xactimate (47/49) |
| Golf Club Membership Director | 17 | 2026-03-30 to 2026-11-03 | Answer and follow up membership inquiries and leads (16/17) |
AI in Context live
Watch the next build live, or get yours built.
Each task in this table becomes one build, done live. Thursdays at 1:00 PM ET, 60 minutes, free, recording by email.